Let the Mailbox Sort Itself
If your GO Mailbox inbox mixes customer enquiries, invoices, newsletters and system notifications, filters can sort them automatically the moment they arrive. A filter is a simple rule: when a message matches a condition, perform an action. Filters set in webmail run on the server, so mail is already organised before your phone or Outlook sees it.
Creating Your First Filter
- Log in to GO Mailbox webmail and open Settings, then Filters.
- Click Add or Create and give the rule a clear name such as Bank Alerts.
- Set the condition, for example: From contains
alerts@yourbank.in. - Set the action, for example: Move message to folder Banking.
- Save. The rule applies to all new incoming mail immediately.
Filter Ideas That Save Real Time
- Invoices folder: subject contains the word invoice, move to Accounts. Your accountant finds everything in one place.
- Newsletter cleanup: messages containing an unsubscribe header move to a Reading folder, keeping the inbox for real correspondence.
- VIP highlighting: mail from your top three clients stays in the inbox and gets flagged, so it never drowns.
- Order notifications: messages from your website contact form or shop move to a Leads folder that the sales team reviews twice daily.
Rules About Rules
- Filters run in order from top to bottom; put specific rules above general ones.
- Avoid the delete action in filters. Move suspicious mail to a folder instead, so a wrong match never destroys anything.
- Review filters quarterly; old rules for former suppliers or dead projects create confusion.
- Test each new filter by sending a matching message from another account.
Need a Hand
Describe your sorting wish in a ticket at app.techguru.co.in, for example all mail from GST portal into one folder, and our support team will help you build the exact rule.
